Adjust and add approved changes to Term and Elections

Signed-off-by: Mike Rylander <mrylander@gmail.com>

diff --git a/governance.txt b/governance.txt
index 58ad6dc..6f63cc9 100644 (file)
--- a/governance.txt
+++ b/governance.txt
@@ -78,22 +78,44 @@ Term
 
 [loweralpha]
   . The term of each Board member is three years.
-  . At the end of the Evergreen Conference for a calendar year,
-    the term of outgoing Board members will end and the term
-    of incoming Board members will begin.  If no Evergreen Conference 
-    is held during a calendar year, terms will begin and end at
-    midnight EDT on April 30.
-  . Approximately one-third of the Board positions shall be open for election each
-    year.  To implement this, each Board seat shall be designated a
-    member of a cohort labeled "A", "B", or "C".  Appendix A lists
-    the current members.
-  . Each year, the Board shall promulgate procedures for nominating
-    and electing new Board members.  Nominations may be made by
-    any individual who has contributed to Evergreen or who is
+  . At the end of the Evergreen Conference for a calendar year, the
+    term of outgoing Board members will end and the term of incoming
+    Board members will begin. If no Evergreen Conference is held
+    during a calendar year, terms will begin and end at midnight EDT
+    on April 30.
+  . Approximately one-third of the Board positions shall be open for
+    election each year. To implement this, each Board seat shall be
+    designated a member of a cohort labeled "A", "B", or "C". Appendix
+    A lists the cohort and next election date for Board members as of
+    23 March 2014.
+
+Elections
+^^^^^^^^^
+
+[loweralpha]
+  . Each year, the Board shall review and promulgate procedures for
+    nominating and electing new Board members. If no changes to the
+    procedures are to be made, the Board shall follow the procedure
+    established the previous calendar year. Nominations may be made
+    by any individual who has contributed to Evergreen or who is
     employed by an institution that runs Evergreen.
-  . Each year, the Board shall undertake the electronic collection 
-    and counting of votes for the Board election using a documented 
-    voting platform that is widely accessible to the Evergreen community.
+
+  . Each year, the Board shall undertake the electronic collection
+    and counting of votes for the Board election using a documented
+    voting platform that is widely accessible to the Evergreen
+    community. Election processes should begin 6 weeks prior to the
+    annual conference or April 1st, whichever comes first. No less
+    than one full week shall be set aside for voting. All voting,
+    including officer elections must be completed prior to the first
+    day of the Evergreen Conference.
+
+Newly elected officers will take office at the end of the Evergreen
+Conference for that calendar year. If no Evergreen Conference is held
+during a calendar year, office terms will begin and end at midnight
+EDT on April 30. Officers rotating off the Board leave office at the
+end of the Evergreen Conference for that calendar year or midnight
+EDT on April 30 if no Evergreen Conference is held in that calendar
+year.
 
 Officers
 ~~~~~~~~