Update authorities chapter.

diff --git a/admin/authorities.txt b/admin/authorities.txt
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+Authorities
+-----------
+
+Authority Control Sets
+~~~~~~~~~~~~~~~~~~~~~~
+
+
+The tags and subfields that display in authority records in Evergreen are
+proscribed by control sets.  The Library of Congress control set is the default
+control set in Evergreen.  In Evergreen release 2.2, you can create customized
+control sets for authority records.  Also, you can define thesauri and authority
+fields for these control sets.
+
+Patrons and staff will be able to browse authorities in the OPAC.  The following
+fields are browsable by default: author, series, subject, title, and topic.  You
+will be able to add custom browse axes in addition to these default fields.
+
+Control Sets
+^^^^^^^^^^^^
+
+You can specify the MARC tags and subfields that an authority record should
+contain.  The Library of Congress control set exists in the staff client by
+default.  The control sets feature enables librarians to add or customize new
+control sets.
+
+To access existing control sets, click *Admin* -> *Server Administration* ->
+*Authorities* -> *Control Sets*.
+
+To add a *control set*:
+
+. Click *Admin* -> *Server Administration* -> *Authorities* -> *Control Sets*.
+. Click *New Control Set*.  . Add a *Name* to the control set. Enter any number
+of characters.  . Add a *Description* of the control set.  Enter any number of
+characters.  . Click *Save*.
+
+image::media/Authority_Control_Sets1.jpg[Authority_Control_Sets1]
+
+Thesauri 
+~~~~~~~~
+
+A thesaurus describes the semantic rules that govern the meaning of words in a
+MARC record. The thesaurus code, which indicates the specific thesarus that
+should control a MARC record, is encoded in a fixed field using the mnemonic
+Subj in the authority record.  Eleven thesauri associated with the Library of
+Congress control set exist by default in the staff client.  
+
+To access an existing thesaurus, click *Admin* -> *Server Administration* ->
+*Authorities* -> *Control Sets*, and choose the hyperlinked thesaurus that you
+want to access, or click *Admin* -> *Server Administration* -> *Authorities* ->
+*Thesauri*.
+
+
+To add a *Thesaurus*:
+
+. Click *Admin* -> *Server Administration* -> *Authorities* -> *Control Sets*,
+and choose the hyperlinked thesaurus that you want to access, or click *Admin*
+-> *Server Administration* -> *Authorities* -> *Thesauri*.  . Click *New
+Thesaurus*.  . Add a *Thesaurus Code*.  Enter any single, upper case character.
+This character will be entered in the fixed fields of the MARC record.  . Add a
+*Name* to the thesaurus. Enter any number of characters.  . Add a *Description*
+of the thesaurus.  Enter any number of characters. 
+
+image::media/Authority_Control_Sets2.jpg[Authority_Control_Sets2]
+
+Authority Fields 
+~~~~~~~~~~~~~~~~
+
+
+Authority fields indicate the tags and subfields that should be entered in the
+authority record.  Authority fields also enable you to specify the type of data
+that should be entered in a tag.  For example, in an authority record governed
+by a Library of Congress control set, the 100 tag would contain a "Heading -
+Personal Name."  Authority fields also enable you to create the corresponding
+tag in the bibliographic record that would contain the same data. 
+
+To create an *Authority Field*: 
+^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
+
+. Click *Admin* -> *Server Administration* -> *Authorities* -> *Control Sets*.
+. Click *Authority Fields*.  The number in parentheses indicates the number of
+authority fields that have been created for the control set.
+. Click *New Authority Field*.
+. Add a *Name* to the authority field. Enter any number of characters.
+. Add a *Description* to describe the type of data that should be entered in
+this tag.  Enter any number of characters.
+. Select a *Main Entry* if you are linking the tag(s) to another entry.
+. Add a tag in the authority record.
+. Add a subfield in the authority record.  Multiple subfields should be entered
+without commas or spaces.
+. Click *Save*.
++
+image::media/Authority_Control_Sets3.jpg[Authority_Control_Sets3]
++
+.Create the corresponding tag in the bibliographic record that should contain
+this information.  Click the *None* link in the *Controlled Bib Fields* column.
+. Click *New Control Set Bib Field*.
+. Add the corresponding tag in the bibiographic record.
+. Click *Save*.
+
+image::media/Authority_Control_Sets4.jpg[Authority_Control_Sets4]
+
+
+
+Browse Axes
+~~~~~~~~~~~
+
+Authority records can be browsed, by default, along five axes: author, series,
+subject, title, and topic. Use the *Browse Axes* feature to create additional
+axes.
+
+
+Create a new *Browse Axis*:
+
+. Click *Admin* -> *Server Administration* -> *Authorities* -> *Browse Axes*
+. Click *New Browse Axis*.
+. Add a *code*.  Do not enter any spaces.
+. Add a *name* to the axis that will appear in the OPAC.  Enter any number of
+characters.
+. Add a *description* of the axis.  Enter any number of characters.
+. Add a *sorter attribute*. The sorter attribute indicates the order in which
+the results will be displayed.
++
+image::media/Authority_Control_Sets5.jpg[Authority_Control_Sets5]
+. Assign the axis to an authority so that users can find the authority record
+when browsing authorities. Click *Admin* -> *Server Administration* ->
+*Authorities* -> *Control Sets*. 
+. Choose the control set to which you will add the axis.  Click *Authority
+Fields*
+. Click the link in the *Axes* column of the tag of your choice.
+. Click *New Browse Axis-Authority Field Map*.
+. Select an *Axis* from the drop down menu.
+. Click *Save*.
+
+image::media/Authority_Control_Sets6.jpg[Authority_Control_Sets6]
+
+
+OPAC Searching of Authorities
+~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
+
+Patrons and librarians can browse authorities through the OPAC.
+
+
+To search for *Authorities*:
+
+. Click *Advanced Search* in the OPAC.
+. Find the *Authority Browse* column in the left side of the screen.
+. Select a browse axis, and enter a keyword. The terms in the middle of the
+results list should yield the best match.
++
+image::media/Authority_Control_Sets7.jpg[Authority_Control_Sets7]
+. Click *Submit*.
+. A list of results will appear.  The authorities with bibliographic records
+attached will be listed in bold with the number of attached bibliographic
+records in parentheses.
++
+image::media/Authority_Control_Sets8.jpg[Authority_Control_Sets8]
++
+. Click on the bolded text to view bibliographic records.
+
+image::media/Authority_Control_Sets9.jpg[Authority_Control_Sets9]
+
+
+*Permissions to use this Feature*
+
+
+To use authority control sets, you will need the following permissions:
+
+* CREATE_AUTHORITY_CONTROL_SET UPDATE_AUTHORITY_CONTROL_SET
+* DELETE_AUTHORITY_CONTROL_SET
+

diff --git a/admin/authority_control_sets.txt b/admin/authority_control_sets.txt
deleted file mode 100644 (file)
index 4446b4a..0000000
--- a/admin/authority_control_sets.txt
+++ /dev/null
@@ -1,177 +0,0 @@
-Authority Control Sets\r
-----------------------\r
-\r
-The tags and subfields that display in authority records in Evergreen are proscribed by control sets.  The Library of Congress control set is the default control set in Evergreen.  In Evergreen release 2.2, you can create customized control sets for authority records.  Also, you can define thesauri and authority fields for these control sets.\r
-\r
-Patrons and staff will be able to browse authorities in the OPAC.  The following fields are browsable by default: author, series, subject, title, and topic.  You will be able to add custom browse axes in addition to these default fields.\r
-\r
-Control Sets\r
-~~~~~~~~~~~~\r
-\r
-You can specify the MARC tags and subfields that an authority record should contain.  The Library of Congress control set exists in the staff client by default.  The control sets feature enables librarians to add or customize new control sets.\r
-\r
-To access existing control sets, click *Admin* -> *Server Administration* -> *Authorities* -> *Control Sets*.\r
-\r
-To add a *control set*:\r
-\r
-1) Click *Admin* -> *Server Administration* -> *Authorities* -> *Control Sets*.\r
-\r
-2) Click *New Control Set*.\r
-\r
-3) Add a *Name* to the control set. Enter any number of characters.\r
-\r
-4) Add a *Description* of the control set.  Enter any number of characters.\r
-\r
-5) Click *Save*.\r
-\r
-\r
-image::media/Authority_Control_Sets1.jpg[Authority_Control_Sets1]\r
-\r
-\r
-Thesauri\r
-~~~~~~~~\r
-\r
-A thesaurus describes the semantic rules that govern the meaning of words in a MARC record. The thesaurus code, which indicates the specific thesarus that should control a MARC record, is encoded in a fixed field using the mnemonic Subj in the authority record.  Eleven thesauri associated with the Library of Congress control set exist by default in the staff client.  \r
-\r
-To access an existing thesaurus, click *Admin* -> *Server Administration* -> *Authorities* -> *Control Sets*, and choose the hyperlinked thesaurus that you want to access, or click *Admin* -> *Server Administration* -> *Authorities* -> *Thesauri*.\r
-\r
-\r
-To add a *Thesaurus*:\r
-\r
-1) Click *Admin* -> *Server Administration* -> *Authorities* -> *Control Sets*, and choose the hyperlinked thesaurus that you want to access, or click *Admin* -> *Server Administration* -> *Authorities* -> *Thesauri*.\r
-\r
-2) Click *New Thesaurus*.\r
-\r
-3) Add a *Thesaurus Code*.  Enter any single, upper case character.  This character will be entered in the fixed fields of the MARC record.\r
-\r
-4) Add a *Name* to the thesaurus. Enter any number of characters.\r
-\r
-5) Add a *Description* of the thesaurus.  Enter any number of characters. \r
-\r
-\r
-image::media/Authority_Control_Sets2.jpg[Authority_Control_Sets2]\r
-\r
-\r
-\r
-Authority Fields\r
-~~~~~~~~~~~~~~~~\r
-\r
-Authority fields indicate the tags and subfields that should be entered in the authority record.  Authority fields also enable you to specify the type of data that should be entered in a tag.  For example, in an authority record governed by a Library of Congress control set, the 100 tag would contain a "Heading - Personal Name."  Authority fields also enable you to create the corresponding tag in the bibliographic record that would contain the same data. \r
-\r
-To create an *Authority Field*:\r
-\r
-\r
-1) Click *Admin* -> *Server Administration* -> *Authorities* -> *Control Sets*.\r
-\r
-2) Click *Authority Fields*.  The number in parentheses indicates the number of authority fields that have been created for the control set.\r
-\r
-3) Click *New Authority Field*.\r
-\r
-4) Add a *Name* to the authority field. Enter any number of characters.\r
-\r
-5) Add a *Description* to describe the type of data that should be entered in this tag.  Enter any number of characters.\r
-\r
-6) Select a *Main Entry* if you are linking the tag(s) to another entry.\r
-\r
-7) Add a tag in the authority record.\r
-\r
-8) Add a subfield in the authority record.  Multiple subfields should be entered without commas or spaces.\r
-\r
-9) Click *Save*.\r
-\r
-\r
-image::media/Authority_Control_Sets3.jpg[Authority_Control_Sets3]\r
-\r
-\r
-\r
-10) Create the corresponding tag in the bibliographic record that should contain this information.  Click the *None* link in the *Controlled Bib Fields* column.\r
-\r
-11) Click *New Control Set Bib Field*.\r
-\r
-12) Add the corresponding tag in the bibiographic record.\r
-\r
-13) Click *Save*.\r
-\r
-\r
-\r
-image::media/Authority_Control_Sets4.jpg[Authority_Control_Sets4]\r
-\r
-\r
-*Browse Axes*\r
-\r
-Authority records can be browsed, by default, along five axes: author, series, subject, title, and topic. Use the *Browse Axes* feature to create additional axes.\r
-\r
-\r
-Create a new *Browse Axis*:\r
-\r
-1) Click *Admin* -> *Server Administration* -> *Authorities* -> *Browse Axes*\r
-\r
-2) Click *New Browse Axis*.\r
-\r
-3) Add a *code*.  Do not enter any spaces.\r
-\r
-4) Add a *name* to the axis that will appear in the OPAC.  Enter any number of characters.\r
-\r
-5) Add a *description* of the axis.  Enter any number of characters.\r
-\r
-6) Add a *sorter attribute*. The sorter attribute indicates the order in which the results will be displayed.\r
-\r
-\r
-image::media/Authority_Control_Sets5.jpg[Authority_Control_Sets5]\r
-\r
-\r
-7) Assign the axis to an authority so that users can find the authority record when browsing authorities. Click *Admin* -> *Server Administration* -> *Authorities* -> *Control Sets*. \r
-\r
-8) Choose the control set to which you will add the axis.  Click *Authority Fields*\r
-\r
-9) Click the link in the *Axes* column of the tag of your choice.\r
-\r
-10) Click *New Browse Axis-Authority Field Map*.\r
-\r
-11) Select an *Axis* from the drop down menu.\r
-\r
-12) Click *Save*.\r
-\r
-\r
-image::media/Authority_Control_Sets6.jpg[Authority_Control_Sets6]\r
-\r
-\r
-*OPAC Searching of Authorities*\r
-\r
-Patrons and librarians can browse authorities through the OPAC.\r
-\r
-\r
-To search for *Authorities*:\r
-\r
-1) Click *Advanced Search* in the OPAC.\r
-\r
-2) Find the *Authority Browse* column in the left side of the screen.\r
-\r
-3) Select a browse axis, and enter a keyword. The terms in the middle of the results list should yield the best match.\r
-\r
-\r
-image::media/Authority_Control_Sets7.jpg[Authority_Control_Sets7]\r
-\r
-\r
-4) Click *Submit*.\r
-\r
-5) A list of results will appear.  The authorities with bibliographic records attached will be listed in bold with the number of attached bibliographic records in parentheses.\r
-\r
-image::media/Authority_Control_Sets8.jpg[Authority_Control_Sets8]\r
-\r
-\r
-6) Click on the bolded text to view bibliographic records.\r
-\r
-\r
-image::media/Authority_Control_Sets9.jpg[Authority_Control_Sets9]\r
-\r
-\r
-*Permissions to use this Feature*\r
-\r
-\r
-To use authority control sets, you will need the following permissions:\r
-\r
-* CREATE_AUTHORITY_CONTROL_SET\r
-* UPDATE_AUTHORITY_CONTROL_SET\r
-* DELETE_AUTHORITY_CONTROL_SET\r
-\r

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diff --git a/root.txt b/root.txt
index 55ed269..6b26177 100644 (file)
--- a/root.txt
+++ b/root.txt
@@ -114,7 +114,7 @@ This part deals with the options in the Server Administration menu found in the
 \r
 include::admin/acquisitions_admin.txt[]\r
 \r
-include::admin/authority_control_sets.txt[]\r
+include::admin/authorities.txt[]\r
 \r
 include::admin/cn_prefixes_and_suffixes.txt[]\r
 \r