From: Jennifer Pringle Date: Fri, 17 Jun 2022 20:04:05 +0000 (-0700) Subject: Docs: Updating Authorities X-Git-Url: https://old-git.evergreen-ils.org/?a=commitdiff_plain;h=11e8d67fa6b7e7aab0e92589a7b44ce40c7f862f;p=working%2FEvergreen.git Docs: Updating Authorities Authorities section text and screenshots updated. Changes come from Jennifer Weston jennifer.weston@equinoxoli.org Co-authored-by: Jennifer Weston Signed-off-by: Jane Sandberg --- diff --git a/docs/modules/admin/assets/images/authorities/new_authority_control_set_authority_field.png b/docs/modules/admin/assets/images/authorities/new_authority_control_set_authority_field.png new file mode 100644 index 0000000000..017066ed85 Binary files /dev/null and b/docs/modules/admin/assets/images/authorities/new_authority_control_set_authority_field.png differ diff --git a/docs/modules/admin/assets/images/authorities/new_authority_thesaurus.png b/docs/modules/admin/assets/images/authorities/new_authority_thesaurus.png new file mode 100644 index 0000000000..aaaca8298d Binary files /dev/null and b/docs/modules/admin/assets/images/authorities/new_authority_thesaurus.png differ diff --git a/docs/modules/admin/pages/authorities.adoc b/docs/modules/admin/pages/authorities.adoc index ad32f08f1d..b765993348 100644 --- a/docs/modules/admin/pages/authorities.adoc +++ b/docs/modules/admin/pages/authorities.adoc @@ -27,9 +27,9 @@ image::media/Authority_Server_Admin_Menu.png[Server administration authority act === Add a Control Set === . Click *Administration* -> *Server Administration* -> *Authority Control Sets*. -. Click *New Control Set*. -. Add a *Name* to the control set. Enter any number of characters. +. Click *New Authority Control Set*. . Add a *Description* of the control set. Enter any number of characters. +. Add a *Name* to the control set. Enter any number of characters. . Click *Save*. image::media/Authority_Control_Sets1.jpg[Authority_Control_Sets1] @@ -52,13 +52,17 @@ want to access, or click *Administration* -> *Server Administration* -> *Author . Click *Administration* -> *Server Administration* -> *Authority Control Sets*, and choose the hyperlinked thesaurus that you want to access, or click *Admin* -> *Server Administration* -> *Authority Thesauri*. -. Click *New Thesaurus*. -. Add a *Thesaurus Code*. Enter any single, upper case character. -This character will be entered in the fixed fields of the MARC record. -. Add a *Name* to the thesaurus. Enter any number of characters. -. Add a *Description* of the thesaurus. Enter any number of characters. +. Click *New Authority Thesaurus*. +. Choose a *Control Set* from the dropdown box. +. Add a *Description* of the thesaurus. Enter any number of characters. +. Add a *Name* to the thesaurus. Enter any number of characters. +. Add a *Short Code*. Enter any single, uppercase character. This character will be entered in the fixed fields of the MARC authority record. +. Add a *Thesaurus Code*. Enter a few characters as an abbreviation of the thesaurus name. +. (Optional) If desired, add a *URI* to link to the Thesaurus scheme. +. Click *Save*. -image::media/Authority_Control_Sets2.jpg[Authority_Control_Sets2] + +image::authorities/new_authority_thesaurus.png[Authority Control] == Authority Fields == @@ -73,31 +77,25 @@ tag in the bibliographic record that would contain the same data. === Create an Authority Field === . Click *Administration* -> *Server Administration* -> *Authority Control Sets*. -. Click *Authority Fields*. The number in parentheses indicates the number of -authority fields that have been created for the control set. -. Click *New Authority Field*. -. Add a *Name* to the authority field. Enter any number of characters. -. Add a *Description* to describe the type of data that should be entered in -this tag. Enter any number of characters. +. Click *Controlling Authority Fields*. +. Click *New Authority Control Set Authority Field*. +. Choose a *Control Set* from the dropdown box. +. Add a *Description* to describe the type of data that should be entered in this tag. Enter any number of characters. +. Choose an option from the *Heading Field* dropdown box to indicate the type of heading for the field’s content to specify the form of name, +title, or term. +. Add a specific *Joiner*, if desired, to indicate the string to be used to combine components of the heading into a single display string. +If not set, " --" is used. +. Add a *Linking Subfield* if needed. . Select a *Main Entry* if you are linking the tag(s) to another entry. -. Add a *Tag* in the authority record. -. Add a subfield in the authority record. Multiple subfields should be entered -without commas or spaces. -. Add a *Non-filing indicator* (either 1 or 2) to denote which indicator -contains non-filing information. Leave empty if not applicable. - +. Add a *Name* to the authority field. Enter any number of characters. +. Add a *Non-filing indicator* (either 1 or 2) to denote which indicator contains non-filing information. Leave empty if not applicable. +. Add subfields to be included in the authority record to the *Subfield List*. Multiple subfields should be entered without commas or spaces. +. Add *Subfields List for Display*. Multiple subfields should be entered without commas or spaces. +. Add a *Tag* for the authority field in the authority record. . Click *Save*. + -image::media/Authority_Control_Sets_Fields_Edit.png[Authority Fields edit form] +image::authorities/new_authority_control_set_authority_field.png[Authority Fields edit form] + -. Create the corresponding tag in the bibliographic record that should contain -this information. Click the *None* link in the *Controlled Bib Fields* column. -. Click *New Control Set Bib Field*. -. Add the corresponding tag in the bibliographic record. -. Click *Save*. - -image::media/Authority_Control_Sets4.jpg[Authority_Control_Sets4] - == Browse Axes ==