From: dbs Date: Tue, 17 May 2011 18:25:10 +0000 (+0000) Subject: First draft of minutes from 2011-05-17 Evergreen Oversight Board meeting X-Git-Url: https://old-git.evergreen-ils.org/?a=commitdiff_plain;h=4bfeec06fddce5ad0c68d2e314f2ac3039a88093;p=contrib%2Fgovernance.git First draft of minutes from 2011-05-17 Evergreen Oversight Board meeting git-svn-id: svn://svn.open-ils.org/ILS-Contrib/governance@1453 6d9bc8c9-1ec2-4278-b937-99fde70a366f --- diff --git a/minutes/2011-05-17.txt b/minutes/2011-05-17.txt new file mode 100644 index 0000000..9b80198 --- /dev/null +++ b/minutes/2011-05-17.txt @@ -0,0 +1,129 @@ +Evergreen Oversight Board minutes of 2011-05-17 +=============================================== + +As we currently lack a Secretary, Dan Scott volunteered to take +minutes for this meeting. + +Reports from the committees +--------------------------- + +Communications committee +~~~~~~~~~~~~~~~~~~~~~~~~ + * 'Lori or Amy to forward a report' + * Jim will present high-level website plan (wireframes) in the near future + +Conference committee +~~~~~~~~~~~~~~~~~~~~ +Chris Sharp reported on behalf of the 2012 conference committee. The 2011 +conference appears to have been a success, with a nice gelling of the community. +There were plenty of opportunities to connect and network with others with +similar interests. + +Grace Dunbar has been working on a survey to determine satisfaction with the +conference that should be made available shortly. + +Expect Indiana to start talking about the 2012 conference over the summer; +also, the conference committee will put out a call for 2013 conference +proposals in the next few weeks. + +It was good to see Gordana Vitez's Niagara Falls-area miniconference following +the 2011 conference. Amy Terlaga hopes that Bibliomation will be able to foster +similar miniconferences in New England and would like to see more localized +interest groups and conferences. + +No financials are available yet for the final results of the 2011 conference, +but that should be forthcoming from Equinox. + +Indiana 2012 dates are April 25-28, 2012. There are 3 people from the Atlanta +conference on the committee, but the door is still open for others to join! +Once the 2011 survey results have been tabulated, plans will be altered to +accommodate potential areas of improvement. + +Aside: Amy Terlaga is organizing a joint Evergreen/Koha cocktail party at the +ALA conference for anyone generally interested in open source library systems +to meet and greet. Contributions towards this event are anticipated from +Equinox, ByWater, and Galecia Group. + +Google Summer of Code discussion +-------------------------------- +There was some confusion on the mailing list about the proposal +Anoop Atre made to IMLS about funding an additional student for a +summer development position. This position would be a separate +position, outside of the two student positions that have been +funded by Google for the Google Summer of Code program. + +IMLS funds for this year have already been budgeted, leaving only +$1500 for funding a student this year. Accordingly, we would need +to raise additional funding from the community to provide a stipend +for the student. As a benchmark, the Google Summer of Code program pays +students $5,000 for the summer. + +* *ACTION*: Elizabeth to work with Bradley on whether we are ready + to start funding this position through the SFC (and if not, what + we have to do). + +Assuming that we can gather enough funding for a student position, +Galen, Dan, and Jason would approach students from the GSoC applicants +to see if they would be interested in taking on a position outside +of the GSoC. + +* *ACTION*: Galen and Dan will check with Jason to see if he is + still willing to mentor a student for the summer. + +Dan suggested, instead of a summer of code program that is exactly parallel to +the Google Summer of Code, we consider posting a bounty for the development of +an Android client (meeting particular requirements, etc). This would remove the +restriction on time frame. + +* *ACTION*: Anoop and Amy will speak with Lori about the possibility + of using the funds for a bounty instead of a summer of code program. + +Mailing list +------------ + +Elizabeth suggested that, to match the Evergreen Oversight Board's name, +the Evergreen Governance mailing list needed to change names. There was +general agreement. + +* *ACTION*: Chris Sharp will create a new mailing list to match Evergreen Oversight Board + and migrate all subscribers over to the new list. + +Rules of Governance +------------------- +Elizabeth noted that, now that we have approval from the community for +the Rules of Governance, we should begin work towards accomplishing the +goals that we had set for our 2012 deadline. + +Determining officers +~~~~~~~~~~~~~~~~~~~~ +Dan suggested that the first task would be to fill the Officer positions: +Chairperson, Vice-Chairperson, and Secretary. + +Amy asked what the procedure would be for determining these positions, and +Dan suggested (in the absence of a process) that we could start by trying to +gain consensus; if that failed, then we could fall back to a more formalized +process. The board agreed to try the consensus approach and succeeded as +follows: + + * Secretary: Amy Terlaga was nominated for Secretary by Eliabeth McKinney, + seconded by Stephen Wills. The nomination was carried unanimously. + + * Chairperson: Galen moved that Elizabeth McKinney fill the position of + Chairperson. The nomination was carried unanimously. + + * Vice-Chairperson: Galen moved that Dan Scott fill the position of + Vice-Chairperson. The nomination was carried unanimously. + +Conflict of interest guidelines +~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ +Dan Scott referred back to the issue of conflict of interest guidelines +that had been raised by Stephen Wills late in the drafting process of the +current Rules of Governance, and asked if Stephen would be willing to +put together a proposal for the next meeting. Stephen concurred. + +* *ACTION*: Stephen Wills will prepare a proposal to be considered + for adoption at the next meeting of the Evergreen Oversight Board. + +Adjournment +----------- +The meeting adjourned at 1:45 PM EDT.