From 697a3042680d189c6dd425ebda16a9337eb7269c Mon Sep 17 00:00:00 2001 From: Dan Scott Date: Mon, 16 Jan 2012 14:18:49 -0500 Subject: [PATCH] Incorporate emckinney's proposed changes for elections Based on Elizabeth McKinney's email to the Oversight Board discussion list on November 15, 2011, pull together a full governance document that incorporates the proposed text. Signed-off-by: Dan Scott --- governance.txt | 86 +++++++++++++++++++++++++++++++++++++++++++++++++++++++++- 1 file changed, 85 insertions(+), 1 deletion(-) diff --git a/governance.txt b/governance.txt index f4e4e31..ae90c0e 100644 --- a/governance.txt +++ b/governance.txt @@ -69,7 +69,91 @@ Composition ~~~~~~~~~~~ [loweralpha] - . Initially, the Board shall consist of its founding members, named in Appendix A. + . The Oversight Board shall consist of no fewer than seven (7) and no greater + than thirteen (13) members who are elected biennially by the Evergreen + Software Foundation Membership. + . Board members must be a Foundation Member. + . At no time may the board consist of more than one individual that + represents a particular vendor or organization. At least one board member + must be a citizen of the United States. + . For the purpose of broad representation on the Oversight Board, it is + preferred that each of the following is represented on the board: + .. academic library + .. public library + .. independent library that is not part of a consortium + .. Evergreen consortium + .. library located outside of the United States + .. state library + .. vendor (entity or organization that provides Evergreen related services + for a fee) + +Eligibility +~~~~~~~~~~~ + +Any "significant and sustained" contributor to Evergreen is eligible for a seat on the Oversight Board. Contributions may include: + +[loweralpha] + . writing code, documentation, creating translations; + . running an Evergreen system that is in production use, including those + libraries whose Evergreen catalog is hosted by another party or is part of + a consortium; + . hosting or maintaining Evergreen project resources including, but not + limited to, website, public test servers, and continuous integration + servers; + . providing significant funding for any of the above activities; + . employing (and explicitly supporting) an individual member's contributions; + . significant participation in project communication venues (mailing lists, + IRC channels, forums, conference calls); + . hosting or significant participation in a conference planning committee; or + . significantly contributing to the promotion of Evergreen to the larger + library and ILS community. + +Election Procedures +~~~~~~~~~~~~~~~~~~~ + +[loweralpha] + . The board members to be chosen for the following term shall be elected at + the annual Evergreen Conference. Board members will be elected by a simple + majority of Members present at the annual meeting and those who are + considered present through remote voting procedures established under + Article II Section 2.5, if such a remote voting process has been + established. + . The Nominating and Membership Development Committee will be responsible for + nominating a slate of prospective board members representing the + Foundation's diverse constituency and ensuring that notice of the slate of + nominees is sent out ten (10) days in advance of the annual meeting. Any + Foundation Member can nominate a candidate to be considered for the slate + of nominees. Individuals may nominate themselves. Each Member in good + standing will be eligible to have one vote. + +Term +~~~~ + +Each board member serves a term of two years. Notwithstanding the above, a +board member may continue to serve past the two year period until the successor +board member has been duly elected into office. Board members may be elected +to serve an unlimited number of terms. + +[loweralpha] + . Officers serve a term of one (1) year but, with the exception of the + Chairperson, may be re-elected an unlimited number of times, so long as they + continue to serve on the Oversight Board. The Vice Chairperson shall receive + first consideration for the office of the Chairperson in the election of + officers the following year. + . Oversight Board officers may be removed from office by an affirmative + majority vote of the Oversight Board at any time it is deemed to be in the + best interest of the organization. An officer may also resign from his/her + elected office. Resignation from the office must be in writing and received + by the Secretary or President of the board. Resignation is effective uponx + receipt unless a different date is specified in the notice of resignation. + . In the case of absence or the inability of any officer to act, the board + may from time to time delegate the powers or duties of such officer to any + other officer, or any other person whom it may select, for such period of + time as the Oversight Board deems necessary. + . In the event an officer resigns or is otherwise removed from his/her office + on the board, the vacancy shall be filled by a majority vote of the + Oversight Board. Neither resignation nor removal from office will affect + the member's status as a member of the Oversight Board. Officers ~~~~~~~~ -- 2.11.0